Beyond SDS: Turning Chemical Data into Safer Operations 

All right. Welcome everyone to our Solutions Showcase, Beyond SDS, turning chemical data into safer operations. I’m Emily Wengel, and I’m really excited to have you join today. Our session is going to focus on how organizations can move beyond treating chemical management as a disconnected compliance task and instead use come connected chemical data to proactively improve safety outcomes, simplify compliance, and strengthen visibility into enterprise risk. So during today’s demo, you’re gonna see how organizations can quickly access trusted SDS documents during incidents and emergencies, net chemical data directly to incidents, investigations, and corrective actions, and gain visibility into chemical trends across locations organization. So before we get started, just wanted to go through a few quick housekeeping items. So all participants are in listen only mode. And if you have questions during the session, please use the q and a button at the bottom of the screen. We’re gonna have time for questions after the demo, and we’ll try to get to as many questions as possible. Also, a recording will be sent out after today’s session. So today, I am joined by Katie Bratti and Sean Salvas. Katie is one of our EHS technical sales consultants and works closely with organizations evaluating modern EHS and chemical management solutions. And Sean is our group product manager at Origami. He focuses on Origami’s EHS mobile and health care solution offerings. So Katie is gonna walk through today’s demo of a real world chemical incident to show how our chemical solution can support frontline workers, simplify compliance, and help organizations proactively reduce risk. So I’m gonna go ahead and hand it over to Katie to do the demo. We’ve seen how chemical programs can fall flat in the field when trying to access safety data sheets or during a safety event when they’re needed most. So today, we’ll walk through how employees can easily access chemical information and report a safety incident, and also what resources are available to prevent those events from happening again. Starting in the field, in this example, let’s say I’m a warehouse employee in our Chicago facility who is transporting containers of formaldehyde on a forklift. Before beginning the work, I will want to pull open the SDS. Clients can publish digital SDS binders to portals that can be pulled up on a browser. So as an employee, I could scan a QR code or click a link to view relevant safety data sheets, or search through them to pull open what I need. Now for this process, no login is necessary, and unlike a physical binder, the SDSs in browser are always up to date with the latest version from the manufacturer. This allows all employees to access and use the SDSs when they need them. And now let’s say that while moving those containers, a formaldehyde spill occurs, and we could document that instant here as well. Now in this case, we’ll start that reporting process, and then we’ll select chemical spill, and we’ll begin entering some information about the event that happened, namely where it took place in our Chicago area, who that reporter is, in this case, it’ll be myself that’ll pull in from the list, when this bill happened, and any other kind of relevant information could be added here too. This screen is configurable and designed capture in the field, because we know that if reporting is difficult, it doesn’t happen. Now to add a new involved chemical, we’ll just hit save and continue here, and we’ll scroll down to add a new one into the list. Now this is where we’ll search for that involved chemical. We can begin typing in here or search from a list. It’ll automatically populate any known information. We can also add other detail here, like who’s responsible for this bill, where it took place, the amount that was spilled, if it’s cleaned up or not. All kinds of information could be captured here, but in this case, we’ll go ahead and hit save changes. And if we are done capturing all the needed information, we’ll go ahead and also complete that incident. Now this is really where it becomes powerful, because we’re tying the incident to the chemical that was involved, and now every incident related to or involving a chemical will be tracked across the organization. Now safety team members will be able to view the incident report and then related chemical details in the Origami web application, and this is also where they’d be able to complete their reviews, their follow ups, investigations, and to sign out corrective actions. Here is that incident report that we just submitted together. Then over on the right hand side, I’ll be able to create those new actions or tasks. Here, you might need to assign some items for reviewing, storage procedures or reducing container volumes or retraining staff on proper handling techniques. In this way, we aren’t just logging incidents, but also assigning actions to mitigate that risk and prevent similar incidents from happening in the future. Now to further that goal, safety teams and leadership now get visibility into chemical risk across the organization. Here, we can see which chemicals are driving incidents, including formaldehyde here, which chemicals weren’t properly contained, and how long they remain that way, and also to better see where compliance risk and exposure risk intersect, we can see where these incidents are happening and if there are any hotspots like in Chicago, so we know where to apply resources or modify our safety programs. From here, I could drill into any of these visuals to view the instance tied to formaldehyde or analyze root causes and see what corrective actions were taken, And this is how EHS moves from reporting incidents to actually reducing them, and when it’s tied to claims or other costs, we could also quantify the financial impact of specific chemicals as well. Now that we know formaldehyde is driving incidents in Chicago, we’ll want to find out more about how it’s being managed there. Detailed inventory management will let us see all the chemical storage areas across the business, and here we’re looking into the chemical storage room in Chicago, where we can easily see what chemicals are present and how they’re being stored. Now, we could also click directly into one of these inventory items, like formaldehyde, to get more information about storage containers, chemical quantities, and also transaction history for a full understanding of the chemical and its usage over time. And while this inventory item was added some time ago, for safety teams, chemical management begins much earlier in the process because no chemical enters the facility without a formal request, review, and approval process. Now employees can request that new chemicals or products be made available at their location through a portal, or safety team members can begin that process from here in the web application, and that request would then be shared with the safety team and go through approval or rejection workflows that are all managed from this page. Now if A Chemical is new to the organization and approved for use, compliance and safety team users can request that the related safety data sheets be added into that digital binder and have the related chemical details pulled into Origami, and that all happens with an SDS obtainment request. Now, is where users would add in the product name, number, and manufacturer information, and this data is used to search through and match against our partner KHA’s library of over twenty million, SDSs. Once that information is in, they can save their changes, and once complete, that SDS is automatically added to the portal and available in the field for lookup and also instant reporting. Now what we just walked through is the full life cycle of chemical risk. A worker accessing chemical documentation instantly, they could log an incident, tying it back to that chemical, then later, the safety team can assign corrective actions to reduce risk, and throughout, leadership can track trends across chemicals, locations, and root causes. That’s how you move from reacting to spills to systemically preventing them and proving it. Great. Thank you so much, Katie, for giving that demo. So we’re now gonna move on to the Q and A portion of today’s session. Feel free to drop any questions you have in the Q and A panel at the bottom of your screen, and we’re gonna try to have Sean answer as many of those questions as we can. So, we do have a few questions coming in, but feel free to keep them coming. So Sean, the first question for you is how does Origami ensure that the SCS information coming in stays current and accessible? Yeah, so the big requirements that y’all hear about, big ones for OSHA, twenty nine CFR nineteen ten, twelve hundred, for example, they have very strict requirements around making sure things are up to date, right? Revision dates, document audit trails, things like that. So we are doing that and our chemical solution is built with those hazard communication standards and GHS requirements in mind. So what that means is that, you know, this is part of the overall core functionality of the offering. You don’t have to go searching for that, you don’t have to go sipping through or ingesting anything, you can just have it readily available at any given time. So things we do that with we work for KHA, that’s one way we get it to get it right, for the manufacturers and suppliers. Any kind of changes that do happen, we are automatically given those changes and able to ingest those into our system. Also, saw the request process, that’s another way we can get things if something is brought on-site, and then you’ll know you have the latest and greatest version of that as well. So version control is a big piece of this, right? And even on having the audit trails is very important as well. You can really demonstrate compliance by having that if you had any kind of inspection or if OSHA will come on-site, you had a spill event, you’re able to actually show where it’s coming from, not having the latest version of that SDS. Great, thanks, Sean. Another question we had come in, is it possible for frontline workers to access SDS information from mobile devices during an incident? Yes, absolutely. And that’s another major component, right? Having ready access to the most up to date SDF and chemical information overall, right? Whether it’s in web or tablet or mobile, whatever interaction you’re having with that information, you want to have already access to the most recent version of that. We do have that. The software is mobile enabled, so allows our frontline workers and supervisors, contractors, our emergency personnel and responders as well to retrieve any kind of SDS and information quickly via again any technology that you choose. So you can do a lot of ways to get this right. You can search by the product names, the manufacturers, any kind of chemical identifier you want to look up and get that me access to key sections that you may be looking for. Thinking about PPE, first aid measures, even exposure controls you may have in mind that you want to look up. Very personally done this a lot in the field when I was industrial hygienists. So I would have to look this up very quickly in lab settings to identify before even entering an area if there was a spill or release, hey, what are those protections I need to put, you know, PPE, whatever it may be, prior to entering that space. So the other thing that’s really important too, and this again gets to the regulatory side is any kind of offline access, any kind of emergency backup methods. If there was, let’s say a power outage or power disruption, for example, you can retrieve those SDSs and the information as well offline, have it as a document as well on your phones. That’s our key thing. Again, getting to OSHA guidance and even overall GHS requirements. All right, thanks, Sean. It looks like there’s one last question coming in, unless anyone wants to throw another one in the chat or in the Q and A box. So how configurable are the approval workflows for introducing new chemicals into a facility? Yeah, highly configurable, right? This is very common with Origami overall. Every one of our solutions is highly configurable, right? To be flexible with your process and programming, just like chemical management, right? So we are able to support any of your EHS governance processes that you may have. So one example that you saw earlier with Katie’s demonstration is a chemical approval process, right? So your workflows can be set up, your rules can be set up to, for example, automatically route requests to your certain stakeholders, right? That might be your EHS teams, it might be your industrial hygienists for exposure monitoring, It might be procurement if you’re bringing these chemicals are being approved and ultimately brought on-site, working with your ERP systems as well, operations, even your management teams for review. So there’s that full flow and you can have that very flexible in terms of who it’s routed to and ultimately how it’s being approved and ultimately brought on your site. So you can add a lot of things with this too, right? You can have even checkpoints. Maybe it’s the review process upfront. Maybe you want to have some type of PPE validation. Lots of examples, maybe training that MSPs sent out to your employees prior to that substance being brought on-site. These are all things you can do through our stakeholder review sections and our request processes that allow you to have that really live kind of communication feed around your different stakeholders. A very key point of this, and again, very flexible across the solution and solutions. Yeah, I would definitely kind of add on to the fact that in general, Origami is highly configurable. So you can, for example, configure thresholds in the case of incident severity, alerts related to various people. So in the case of that chemical spill, based on what the chemical is or where it is, we can configure who gets notified, what’s escalated, all of those type of workflows in the chemical incident that you saw earlier. Okay, well, it looks like we are wrapped up for the Q and A portion of our session. So we are going to wrap up the call. So thank you again for joining us today for this webinar. We really hope this session gave you a good look at how connected chemical management workflows can help organizations be proactive, be safer, and gain better visibility into chemical related risk across the enterprise. There are some ways you can learn more on this slide to get in touch with our team. So please feel free to reach out if you have any further questions and do look out for that on demand recording in your inbox in a few days. Thank you and enjoy the rest of your day.